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Bookkeeping/Accounting Assistant

Company: San Antonio Chamber of Commerce
Location: San Antonio
Posted on: November 22, 2021

Job Description:

Summary Description of This Positions Work and Contributions to The Chambers Success:The Bookkeeper/Accounting Assistant is responsible for the accurate and timely recording of financial transactions of the San Antonio Chamber of Commerce in the manner and form prescribed by the Vice President of Finance -- Essential Duties:--

  • Accounts Payable
    • Ensure all invoices/check requests are properly approved, coded and posted for timely payment
    • Prepare weekly check runs
    • Maintain vendor files by filing all processed invoices and maintain all W-4 forms for vendors
    • Accounts Receivable
      • Prepare and mail monthly Chamber membership invoices
      • Prepare daily bank deposit
      • Post payments in our Member Database
      • Process dropped memberships in the membership database
      • Run monthly Database reports for monthly close
      • Payroll/Human Resources
        • Assist in administration of employee benefits
        • Maintain employee attendance records
        • Process semi-monthly employee payroll
        • Ensure semi-monthly 401(k) contributions and loan payments to the Chambers 401(k) provider are accurate
        • Maintain personnel and payroll files
        • General Ledger
          • Reconcile assigned accounts to assist with monthly close procedure
          • Reconcile special event budgets for accuracy
          • Open, sort and distribute daily mail
          • Other
            • Attend Chamber events when time allows
            • Relieve Chamber Receptionist of switchboard duties according to assigned schedule
            • Advise the Vice President of Finance of deviations from established policies and problems
            • Other duties as assigned -- Education Requirements:------ Minimum:
              • --Two years of college level accounting courses or related experience---- Preferred:
                • Bachelor Degree in Accounting -- Skills & Abilities (including High Performance Team):
                  • Attention to detail
                    • Proficiency in Microsoft Excel, Word, and Outlook
                    • Proficiency with QuickBooks or similar accounting software
                    • Proficiency with Weblink or similar Member database
                      • Skills in effective oral and written communication
                      • Skills in managing interpersonal relationship and team work
                      • Skills in planning and organizing
                      • Skills in time management and ability to multi-task without losing attention to detail -- Physical Requirements:--
                        • Must have reliable transportation
                        • Must be able to work outside of normal business hours
                        • Must be able to lift 25 pounds if necessary

Keywords: San Antonio Chamber of Commerce, San Antonio , Bookkeeping/Accounting Assistant, Accounting, Auditing , San Antonio, Texas

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