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Assistant Manager

Company: SYLIS Property Management
Location: San Antonio
Posted on: November 26, 2022

Job Description:

JOB DESCRIPTIONSYLIS PROPERTY MANAGEMENT, LLCASSISTANT MANAGERREPORTS TO: Property ManagerSUPERVISES: Leasing AgentMaintenance PersonnelEXTERNAL CONTACTS:ResidentsVendorsOUTPUT OF JOB (SCOPE AND PURPOSE)Responsible for keeping accurate property records, for seeing to it that available space is leased, that tenants are retained, and that the property is effectively maintained within budget parameters.PRIMARY RESPONSIBILITIESAREA 1: ASSIST MANAGER/ACTING MANAGER1. Assist Property Manager with resident renewals.2. Help resolve resident disputes and problems.3. Help with gathering data for preparation of annual property budget.4. Supervise and direct staff in absence of Property Manager.5. Schedule make-readies to prepare units for new residents.6. Inspect units to ensure readiness and adherence to company standards.7. Take calls for maintenance request from residents.8. Call back residents to check on maintenance performed.9. Purchase necessary parts, supplies and services that are within budget.11. Perform after hours "on call" duties as required.12. Help plan and direct social activities.AREA 2: COLLECT RENTS AND SECURITY DEPOSITS1. Collect all rents and security deposits.2. Send all paperwork is sent on a timely manner.NTV forms by the 6 th of the monthLease renewals by the 15 th of the month.Credit card audit sent every Monday.Monthly mail outs being sent out by the 20 th of the month.3. Post rent and miscellaneous income receipts.4. Initiate eviction procedures for residents.5. Maintain accurate records of rent collections.6. Ensure that money collected is deposited daily or when deposit exceeds $2,000.7. Record the time and date of collections.8. Posting and following-up on NSF checks.9. Turn over bad debts to collection agency.10. Keep rent or utility delinquency to a minimum.11. Keep copies of all deposit, and credit card purchases accurately.AREA 3: PREPARE REPORTS AND PAPERWORK1. Gather information and complete reports in a timely and accurate manner.2. Process Status Change forms.3. Process purchase orders and invoices and send to corporate.AREA 4: LEASING PROPERTY1. Generate traffic of prospective residents.2. Make appointments with prospects.3. Qualify prospects.4. Sell them on the merits of the property.5. Close the lease.6. Process lease applications and all paperwork associated with generating a lease.7. Insure the timely move in of new residents.8. Generate new leases through working with local employers, locators and currentresidents.9. Complete market surveys.10. Maintain property at a high occupancy rate (above 95%)SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICSThe following skills, knowledge and personal characteristics desirable for job success:1. Bookkeeping experience2. Ability to communicate effectively3. Ability to sell4. Preference for working with others5. Ability to assert yourself6. Preference for detail work7. Ability to work well under pressure8. Self-motivation and self-direction9. Bi-lingual skills10. Ability to work without direct supervision11. Review monthly income and expense reports and report on any variance from budget.12. Ability to supervise a staff13. Safety consciousPHYSICAL DEMANDS & WORK ENVIRONMENT: GOOD PHYSICAL CONDITIONSFrequent sittingStressTravel (Proper insurance and driving rules apply)Moderate walkingComputer useLight lifting and carryingWork Environment:Inside office / outside workWork around traffic areasSlippery or uneven walk areasExposure to dust, insects, animals, weather, humidity and the general public.Employment at this company required that you be capable of performing the essentialfunctions of the job for which you are applying, effectively and safely. It is your responsibilityAs an employee to keep up with any changes that are made to this job description. Employment at this company required that you be capable of performing the essential functions of the job for which you are applying, effectively and safely.

Keywords: SYLIS Property Management, San Antonio , Assistant Manager, Accounting, Auditing , San Antonio, Texas

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