Accounts Receivable Coordinator
Company: Hispanic Association of Colleges and Universities
Location: San Antonio
Posted on: October 28, 2024
Job Description:
SUMMARYAssist the Director of Finance and Accounting in the
completion of all accounting aspects of special programs and
projects and other accounting functions. Adheres to internal
control, policies and procedures.
BENEFITS
- HACU offers a friendly work environment and a generous
company-paid benefits plan. Compensation is commensurate with
qualifications and experience.
- 15 company paid holidays.
- Employer-paid Group-Term Life, AD&D, Long-Term and
Short-Term Disability benefits
- Generous employer-paid contributions toward healthcare plan
expense 403(b), employer contributions (no match required) starting
at six months of service.
- Employee Assistance Program
- Optional dental, vision, legal, identity protection, accident,
cancer, hospital indemnity, and dependent life insurance plans.
EDUCATION and/or EXPERIENCE
- An associate degree from an accredited college or university is
required, or a technical degree or certification from an accredited
college or university and at least one year of related experience.
Experience in a non-profit setting is preferred but not
required.
- Proficiency in Microsoft Office Suite, particularly Excel, as
well as other accounting software programs.
- Knowledge of Generally Accepted Accounting Principles
(GAAP)
- Effective communication skills, both in verbal and written
form. Ability to write reports, business communications, and
procedure manuals and proofread documents for accuracy, grammar,
and clarity. Spanish language proficiency is preferred, but not
required.
- Must have good telephone communication and customer relations
skills with the ability to effectively respond to questions from
management, staff, and vendors.
- Ability to communicate with individuals and groups from diverse
backgrounds in a manner that is consistent with HACU's culture,
mission, and values.
- Strong organizational and project management skills, with the
ability to manage multiple complex projects simultaneously within
deadlines and high attention to detail.
- Creative problem-solving skills with the ability to remain
composed under pressure and meet challenges with resourcefulness
and provide alternative solutions.
- Strong analytical skills to analyze data, resolve
discrepancies, optimize processes, and support overall department
objectives.
- Ability to work independently and as part of a team.
QUALIFICATIONS To perform this job successfully, an individual must
be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential
job functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Works collaboratively and strategically in a team environment
with all levels of professional, technical, and administrative
staff to ensure the fulfillment of HACU's mission, goals, and
objectives.
- Completes full-cycle accounting for special programs and
projects as assigned.
- Analyzes monthly revenue and expense account balances and
details budget to actual revenues and expenses.
- Assists program directors in preparation of annual budgets for
federal and corporate funded programs.
- Reconciles, tracks, and monitors assigned bank accounts and the
corporate American Express card.
- Processes assigned cash receipts.
- Reconciles, tracks, and monitors assigned general ledger
accounts. (A/R, Employee Receivable, Prepaid Postage)
- Tracks and reconciles all membership and conferences revenue
and collections.
- Works closely with the membership and conference departments
for finance and accounting needs and requests.
- Completes forms that are required from Finance for credit card
payments etc.
- Depending on staffing requirements, the Accounts Receivable
Coordinator may be required to travel to assist with HACU's Annual
Conference.
- Assist in annual audit activites.
- Cross-trains with other accounting personnel and serves as
backup for assigned functions.
- Collaborate with the finance team to ensure accurate financial
reporting and compliance.
- Maintain confidentiality of all financial data and vendor
information.
- Monitors Lease payments.
- Responsibilities listed are not exhaustive and may evolve;
additional duties may be assigned based on department needs to
support overall objectives.
- This position has no supervisory responsibilities.
PHYSICAL DEMANDS & WORK ENVIRONMENT
- Employee will work a standard of 40 hours a week; however,
longer hours may be necessary at times. This is a non-exempt
position and is eligible for overtime pay.
- Conferences and events may take place in hotel and/or
convention center settings and require longer hours of work on a
constantly changing schedule, including work on weekends and
evenings.
- Working conditions are in an office environment with long
periods of sitting, occasional standing, walking, or moving between
workstations.
- Occasionally may need to lift items (files or paperwork)
weighing up to 20 pounds.
- Constantly operates a computer and other office productivity
machinery.
- Moderate noise levels typical of an office
- Regular interaction via phone, email, and in-person
- Typical office lighting and ventilation conditions
- Maintains and ensures security of HACU-issued equipment,
software, data, and supplies.
- Must be able to pass a criminal background check.
REASONABLE ACCOMMODATIONIn accordance with the ADA and other
applicable laws, reasonable accommodation will be made to enable a
qualified individual with a disability to perform the essential
functions of the job.
Relocation assistance is not available for this position.
EEO STATEMENTThe Hispanic Association of Colleges and Universities
(HACU) believes that equal opportunity for all employees and
applicants is important for the continuing success of our
organization. As an equal opportunity employer, HACU is committed
to a policy that provides equal employment opportunities to all
employees and applicants for employment without regard to race,
color, sex, religion, national origin, ancestry, age, marital
status, pregnancy, medical condition including genetic
characteristics, physical or mental disability, veteran status,
gender identification and expression, sexual orientation, and to
make all employment decisions so as to further this principle of
equal employment opportunity. HACU will not discriminate against
any employee or applicant for employment because of race, color,
sex, religion, national origin, ancestry, age, marital status,
pregnancy, medical condition including genetic characteristics,
physical or mental disability, veteran status, gender
identification and expression, sexual orientation, and will take
affirmative action to ensure that applicants are offered employment
and employees are treated during employment without regard to these
characteristics. If you are interested in applying for employment
and need special assistance or accommodation to apply for a posted
position, contact our Human Resources department via phone at
210-576-3216 or via email at jobs@hacu.net.For HACU's full Equal
Opportunity Policy Statement, click here.
ADA STATEMENTThe Hispanic Association of Colleges and Universities
(HACU) is committed to the full inclusion of all qualified
individuals. Consistent with the Americans with Disabilities Act
(ADA), the HACU will provide reasonable accommodation when
requested by a qualified applicant or employee, unless such
accommodation would cause an undue hardship. The policy regarding
requests for reasonable accommodation applies to all aspects of
employment, including the application process. If reasonable
accommodation is needed during the application process, please
email jobs@hacu.net. For more information regarding the Americans
with Disabilities Act, click here.
PI5287a3f35e0c-37248-35772219
Keywords: Hispanic Association of Colleges and Universities, San Antonio , Accounts Receivable Coordinator, Accounting, Auditing , San Antonio, Texas
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