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Administrative Assistant

Company: Installed Building Products
Location: San Antonio
Posted on: May 24, 2020

Job Description:

Key Insulation is part of the Installed Building Products (IBP) family of companies. They form part of the second largest insulation installers serving the U.S. residential new construction market. Located in over 175 locations across the continental U.S., our values have remained the sameproviding the exceptional service and attention of a small business, while integrating the skills and experience that only a national organization can offer. Although installing insulation is our niche, IBP is also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware. Find your next career opportunity and join our team, with Key Insulation! Become part of a growing company with opportunities to learn new skills and build a career. IBP offers the following benefits: Medical Benefits Dental Insurance Vision Insurance 401k with company match Paid Vacation Paid Holidays Competitive Pay On the Job Training Paid Certification (if applicable) Opportunity for Growth and Advancement Administrative Assistant/Scheduler is responsible for assisting office staff and scheduling jobs. Assist with incoming calls and support receptionist Enter job work orders into internal job costing system Input invoices and track payments Collaborate and communicate with builder, salesman and insulation crews on the status of each job order Create daily crew schedules Log crew square footage of installed material(s) daily Collaborates with production scheduler and insulation crews on the status of each job Responsible for collecting, checking and organizing and documentation regarding incoming and outgoing work Responsible for scheduling 30+ jobs a day and data entry all jobs 1-3 years of previous administrative assistant experience with fireplaces experience but not required High School Diploma or GED, required Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook Excellent verbal and written interpersonal skills Excellent data entry skills Must be transparent, reliable and conscientious as well as have a positive attitude Work independently or with others in a dynamic environment. Must be able to work under pressure and prioritize work based on urgency Fluent in Spanish required Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Keywords: Installed Building Products, San Antonio , Administrative Assistant, Administration, Clerical , San Antonio, Texas

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