Administrative Assistant

Company: Texas Sterling Construction Co.
Location: San Antonio
Posted on: February 22, 2021

Job Description:

Overview Provide administrative support for the assigned Division to include answers incoming calls; provides superior customer service; and handles sensitive/confidential information with discretion.--Responsible for entering vendor invoices and answer questions related to vendor issues. Additional responsibilities include, but are not limited to reviewing invoices for accuracy and completeness. Essential Responsibilities and Abilities Administrative Assistant responsibilities and abilities include but are not limited to the list below. * Assists in the preparation and delivery of documents.* Helps maintain professional office environment and partners effectively with other Administrative Assistants.* Utilizes knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction.* Sets up, maintains office supplies and inventory.* Screens phone calls and arranges conference calls as needed.* Scans and attaches documents to an electronic record.* Records payables within the accounting software.* Reconciles vendor statements.* Researches and resolves issues related to job costs, purchase orders and vendor payments.* Helps maintain professional office environment.* Maintains confidentiality and handles information with discretion.* Performs other duties as assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* English/Spanish (written and verbal) preferred. * High School diploma or equivalent required.* Minimum of 3 years of administrative experience.* Intermediate to advance user knowledge in MS Office with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.* Exceptional communications skills via phone, email and in person.* Pass criminal background check.* Valid Driver License. * Knowledge of accounts payable principles.* Experience with purchase orders and Job phases preferred.* Prefer knowledge of Viewpoint software.* Strong organizational skills and ability to prioritize in order to manage multiple initiatives simultaneously. * Self-motivated, ability to handle multi tasks simultaneously and autonomously.* Ability to input data accurately and quickly. Detect and correct entry errors at time of data entry. * Good problem-solving and analytical skills.* Excellent verbal and written communication skills.* Strong interpersonal skills, with ability to effectively deal with all levels of management.* Strong work ethic, with flexibility to work in a team environment as well as individually.* Ability to work in a rapidly evolving and fast-paced environment.* Must be detail oriented and flexible.* Must demonstrate a confident, proactive approach when interacting with managers and executives. * Possess a high level of integrity.* Ability to respond to common inquiries or complaints from employees.-- Ability to remain highly professional and poised at all times and possess strong people skills that represent the company well.

Keywords: Texas Sterling Construction Co., San Antonio , Administrative Assistant, Administration, Clerical , San Antonio, Texas