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Purchasing Administrative Assistant

Company: Rauch & Associates
Location: San Antonio
Posted on: January 16, 2022

Job Description:

IMMEDIATE OPENING -Administrative Assistant for Purchasing

The Purchasing Administrative Assistant is responsible for supporting the Indirect Materials Purchasing team with coordination and analysis duties. He/she will support the MRO Buyers and Purchasing Management with all supplier-related (indirect) materials' quality and cost-saving initiatives.

Position Responsibilities

  • Daily MRO confirmations confirming that the vendors are receiving the purchase orders that are sent over from Purchasing
  • Enter manual purchasing requisitions into the database system to accurately document the requests and complete the transactions on it to support the Finance Department (e.g. entering new team members and force closing purchase orders, etc.)
  • Add new vendors or suppliers into the database, and update and maintain the supplier quote database located on the Purchasing shared drive
  • Receive quotes as well as price and delivery changes from suppliers or vendors and disperse that information to the responsible buyers
  • Investigate late deliveries in order to locate and expedite the deliveries and complete late order and early order reports to evaluate the performance of the suppliers
  • Communicate with suppliers, team members, and management daily
  • Provide and track monthly safety training for the department
  • Compile reports for Senior Management to showcase the status of indirect material purchasing
  • Assist with preparing for the Purchasing department's Annual Supplier Meeting

    Additional Responsibilities
    • Support buyers in daily tracking and clerical duties and ensure that all purchase orders are confirmed by the vendor including accurate price and delivery updates
    • Compile reports that allow Purchasing management and senior management to understand the current performance and status of the indirect materials department
    • Analyze indirect supplier risk and report out negative trends of suppliers

      • High School Diploma/GED - Bachelor's degree Preferred

        Travel Requirements
        • Less than 10%

          For the official company name, website, and job description, please email Christian Cruz at today!

Keywords: Rauch & Associates, San Antonio , Purchasing Administrative Assistant, Administration, Clerical , San Antonio, Texas

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