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Company: Southwest Research Institute
Location: San Antonio
Posted on: September 24, 2022

Job Description:

Who We Are: The News and Information section of the Communications Department leads internal and external communications on behalf of SwRI, its broad technical programs, and its staff. Responsibilities include managing websites, magazines, press releases and media relations, brochures and flyers, and more. By joining our team, you will received an additional $500.00 in your first paycheck (minus applicable taxes)! Objectives of this Role:

  • Serve as front desk receptionist for Communications Department workplace, promptly greeting and directing visitors to staff, answering and transferring phone calls and emails, and sorting and delivering mail.
  • Provide general administrative support for the media relations program to include filing, coordinating meetings and schedules, and maintaining department equipment, supplies, and shared workspaces.
  • Provide tracking and monthly reports on behalf of the media relations program as part of regular department reporting to executive management; compile weekly media newsletter for internal distribution.
  • Provide administrative support for the SwRI website, gathering presentation data from technical divisions, organizing and formatting the data, and uploading the data to the website.
  • Provide backup support to the department administrative assistant by processing standard forms and requests, such as purchase requisitions, check requests, travel authorizations, expense accounts, and related, as needed. Daily and Monthly Responsibilities:
    • Receive visitors, answer phones, respond to email inquiries, and direct requests to the appropriate department and SwRI staff members.
    • Create and maintain documents, databases, and spreadsheets using the Microsoft Office Suite to track news releases, news subscribers, and other media relations information.
    • Format and distribute press releases using various platforms and media lists; maintain related media lists.
    • Compile weekly newsletter of media mentions using a media monitoring platform.
    • Perform general administrative functions such as filing, sorting and distributing mail; making department purchases; typing correspondence; and keeping shared areas such as conference rooms, copy rooms, and breakrooms clean and neat. Requirements:
      • Requires a high school diploma or equivalent
      • Administrative and clerical courses and/or AS degree is preferred
      • 6 years: Ability to operate general office equipment such as telephone systems, fax machines, copiers, and computers; expertise with Microsoft Office Suite, as well as aptitude for learning specialized software products to support an active media relations program
      • 6 years: of related experience and ability to learn quickly, show initiative and good judgment, provide quality and consistent support, follow instructions, meet deadlines, and work under pressure
      • Typing and proofreading skills in a corporate environment
      • Must be extremely organized and detail oriented
      • Strong interpersonal and communications skills
      • Ability to work as part of a creative team of writers, web developers, photographers, graphic designers, videographers, and project managers
      • A valid/clear driver's license is required Special Requirements: Job Locations: San Antonio, Texas For benefits information at our San Antonio location, click . For benefits information at all other locations, click . An Equal Employment Opportunity/Affirmative Action Employer Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran Committed to Diversity in the Workplace If you need assistance with completing the application, please Label As required by Executive Order 14042, all SwRI employees are required to be fully vaccinated against COVID-19, subject to such exceptions as required by law. If selected for employment, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by December 8, 2021, or before reporting to work with SwRI if after December 8, 2021. SwRI will provide additional information regarding what information or documentation will be needed and how you can request of SwRI a legally required exception from this requirement. //

Keywords: Southwest Research Institute, San Antonio , ADMINISTRATIVE COORDINATOR - NEWS & INFORMATION, Administration, Clerical , San Antonio, Texas

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