GENERAL CLERK 3 - CLERICAL

Company: Southwest Research Institute
Location: San Antonio
Posted on: March 19, 2023

Job Description:

Who We Are:

Department of Space Instruments & Payloads, which consists of engineers and scientists that design, build and test space instruments and electronics.

Objectives of this Role:

• Support the lead administrative support staff in the department and acquire skills to be a back-up.
• Provide clerical and administrative support to managers and engineers and occasionally support other staff in the department as needed.
• Will be generating over 15 various requisition forms for the department.
• Must be reliable, flexible, and able to take initiative and follow through on assignments with limited supervision.
  
  Daily and Monthly Responsibilities:
  
  
  • As the building receptionist, you will handle incoming/outgoing email correspondence, coordinate incoming/outgoing shipments with/without runners, answer phones, greet visitors, manage department calendars, and keep office and conference rooms clean, safe and organized.
  • Keep office supply inventory stocked this includes the copy room and breakroom.
  • Maintain databases for project status and processing new employees for on-boarding.
  • Prepare meeting/conference rooms and coordinate meetings as a host: order catering, set-up and clean-up.
  • Coordinate and schedule WebEx meetings.
  • Take notes at meetings and prepare minutes for department meetings.
  • Coordinate/reserve domestic and foreign travel; create expense reports upon traveler's return.
    
    Requirements:
    
    
    • Requires a high school diploma or equivalent
    • 5 years: Clerical work experience
    • Proficient in MS Office; Intermediate level
    • Proficient in Adobe; Intermediate level
    • Must be able to review, format and submit proposals and various types of reports and spreadsheets; this requires meticulous attention to detail and formatting skills
    • Must be detail oriented, possess strong organizational skills, adequate professional skills, have the ability to multi-task and take own initiative to complete necessary tasks
    • Be proficient in MS Office and Adobe
    • Willingness to continue to learn and improve their technological skills such as Excel and InDesign
    • Must have strong communication skills and interpersonal skills
    • Must be able to maintain confidentiality and time management skills
    • A valid/clear driver's license is required
      
      
      
      
      
      Special Requirements:
      
      Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.
      Job Locations: San Antonio, Texas
      
      
      
      
      For benefits information at our San Antonio location, click .
      For benefits information at all other locations, click .
      
      
      An Equal Employment Opportunity/Affirmative Action Employer
      Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
      Committed to Diversity in the Workplace
      
      
      
      If you need assistance with completing the application, please
      
      
      
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Keywords: Southwest Research Institute, San Antonio , GENERAL CLERK 3 - CLERICAL, Administration, Clerical , San Antonio, Texas