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Company: Southwest Research Institute
Location: San Antonio
Posted on: March 19, 2023

Job Description:

Who We Are:

Department of Space Instruments & Payloads, which consists of engineers and scientists that design, build and test space instruments and electronics.

Objectives of this Role:

  • Support the lead administrative support staff in the department and acquire skills to be a back-up.
  • Provide clerical and administrative support to managers and engineers and occasionally support other staff in the department as needed.
  • Will be generating over 15 various requisition forms for the department.
  • Must be reliable, flexible, and able to take initiative and follow through on assignments with limited supervision.

    Daily and Monthly Responsibilities:

    • As the building receptionist, you will handle incoming/outgoing email correspondence, coordinate incoming/outgoing shipments with/without runners, answer phones, greet visitors, manage department calendars, and keep office and conference rooms clean, safe and organized.
    • Keep office supply inventory stocked this includes the copy room and breakroom.
    • Maintain databases for project status and processing new employees for on-boarding.
    • Prepare meeting/conference rooms and coordinate meetings as a host: order catering, set-up and clean-up.
    • Coordinate and schedule WebEx meetings.
    • Take notes at meetings and prepare minutes for department meetings.
    • Coordinate/reserve domestic and foreign travel; create expense reports upon traveler's return.


      • Requires a high school diploma or equivalent
      • 5 years: Clerical work experience
      • Proficient in MS Office; Intermediate level
      • Proficient in Adobe; Intermediate level
      • Must be able to review, format and submit proposals and various types of reports and spreadsheets; this requires meticulous attention to detail and formatting skills
      • Must be detail oriented, possess strong organizational skills, adequate professional skills, have the ability to multi-task and take own initiative to complete necessary tasks
      • Be proficient in MS Office and Adobe
      • Willingness to continue to learn and improve their technological skills such as Excel and InDesign
      • Must have strong communication skills and interpersonal skills
      • Must be able to maintain confidentiality and time management skills
      • A valid/clear driver's license is required

        Special Requirements:

        Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.
        Job Locations: San Antonio, Texas

        For benefits information at our San Antonio location, click .
        For benefits information at all other locations, click .

        An Equal Employment Opportunity/Affirmative Action Employer
        Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran
        Committed to Diversity in the Workplace

        If you need assistance with completing the application, please



Keywords: Southwest Research Institute, San Antonio , GENERAL CLERK 3 - CLERICAL, Administration, Clerical , San Antonio, Texas

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