Service Center Office Administrator

Company: IFCO SYSTEMS US, LLC
Location: San Antonio
Posted on: February 16, 2026

Job Description:

Job Description Job Description Position Purpose: The Office Administrator position provides professional administrative support to the Service Center management team; is responsible for organizing and coordinating Service Center office operations and procedures. Key Responsibilities Provide administrative support for the Service Center office. General office duties to include answer main office line, distribute inbound mail and packages, and replenish office supplies. Coordinate office visits by customers and other IFCO personnel. Coordinate internal communications. Prepare presentation materials in advance of meetings as needed. Schedule and plan meetings business lunches/dinners, and travel; responsible for appropriate calendar updates. Maintain and protect issues of privacy and is seen as a role model for others in maintaining confidentiality. Ensure meetings and conferences are properly organized and appointed about audio-visual equipment, travel arrangements, deposits, and expense reports, as well as distributing related materials prior to the function. Perform a wide variety of documentation assignments including entering data and drafting, editing, revising, and print correspondence, reports, and other materials. Communicate to the staffing agencies the needs of Service Center temporary staffing. Collaborates with all levels of staff to promote employee engagement. Completes daily, weekly, and monthly reporting including, but not limited to, payroll, time & attendance timekeeping for temporary staffing. Review and approve temporary staffing invoices. Review and approve suppliers' invoices. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies and verifying receipt of supplies. Maintains the office efficiency by planning and implementing office processes to ensure maximum efficiencies and minimal errors. Measures Successful completion of assigned projects. Employees and manager feedback. Challenges High sense of urgency for many requests. Must work with colleagues in various time zones. Must work independently, set priorities, and maintain accountability. Oversees projects across disciplines and departments. Must work equally well with hourly labor and company executives. Key Contacts Internal: General manager, Assistant General Manager, Director of Service Center Operations, Service Center Supervisors, HR, and employees External: Customers, Vendors Qualifications High School diploma required Demonstrated proficiency with a variety of computer software applications: Microsoft Excel, PowerPoint, Outlook, Word, Adobe Pro, & Visio Experience 2 years of office administration and/or supporting executive. 2 years of experience working in a manufacturing environment. Payroll experience preferred. Skills and Knowledge Detail oriented and high degree of accuracy in work product. Proven planning and organizational skills with the ability to handle multiple priorities and time sensitive deadlines, in addition to normal responsibilities. Excellent written and verbal communication skills. Demonstrated successes in handling multiple high priority projects, in addition to normal responsibilities. Demonstrates adaptability, initiative, and willingness to take on new challenges. Ability to work in a team environment. Computer literacy required, including proficiency in standard business applications including in Microsoft Office Suite. Knowledge of SharePoint strongly preferred. Willingness and ability to contribute to the development of the position and undertake additional tasks as assigned by management. Languages Required: English Desirable: Spanish Competencies Interpersonal Savvy Learning on the Fly Customer Focus Listening Integrity & Trust Priority Setting Drive for Results Decision Quality Functional/Technical Skills Dealing with Ambiguity

Keywords: IFCO SYSTEMS US, LLC, San Antonio , Service Center Office Administrator, Administration, Clerical , San Antonio, Texas