Administrative Assistant I

Company: millenniumsoft
Location: San Antonio
Posted on: April 1, 2026

Job Description:

Position : Administrative Assistant l [12644] Location : San Antonio, TX Duration : 6 Months Contract Start Time : 8:00 AM End Time : 5:00 PM Total Hours/week : 40.00[Mon-Fri] Qualifications: Education and Experience: High School or equivalent required, Associate Degree preferred. Proven experience at working with all levels of the organization. Working knowledge of Microsoft Office required, and strong understanding of ERP Systems (i.e. SAP preferred) 5 years of administration experience supporting senior level managers. Experience in office purchasing/procurement preferred. Practical, detail oriented, flexible and dedicated team player that is capable of working independently. Responsibilities: Provides administrative support to the Director, Team Leaders, and members of the BioSense Focus Group. Exercises good judgment in completing tasks on time. Proactively maintains communication, also acts as a liaison among a number of internal groups and services. Responsible for managing internal/external correspondence as well as coordinating meetings, teleconferences and travel. Prepares expense reports as well as procuring office equipment for new and existing employees. Manage calendar for the BioSense Director and Team Leaders Manage travel arrangements for the group, both domestically and internationally, including air, hotel, and ground transportation Manage and coordinate arrangements for meetings Prepare and track orders in SAP and eBuy. Assist with the preparation and submittal of the fiscal year budget Submit a monthly budget vs. expenditures report to BioSense leadership team with detail Serve as the gatekeeper for cost centers as the pertain to salary and procurement card defaults Develop and maintain files to include invention disclosures, patents, confidentiality, consulting, and research agreements Track expenditures related to consulting and research agreements in order to maintain agreement specifications Coordinate visits with external consultants/speakers/candidates. Arranging travel, agenda, seminar logistics, along with payment of fee and travel reimbursement Provide assistance for graphics, reports, proposals, and other documents as requested Order office supplies Maintain knowledge of BDX/BDT policies and procedures which directly impact the group. proactively communicate those policies, and advise action.

Keywords: millenniumsoft, San Antonio , Administrative Assistant I, Administration, Clerical , San Antonio, Texas