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Program Support Assistant

Company: Department of Veterans Affairs
Location: San Antonio
Posted on: January 15, 2021

Job Description:

* Videos Videos * Duties Help Duties Summary Incumbent serves as Program Support Assistant/Secretary to the Organizational Experience Service (OES) and will support the OES Chief and Section Chief(s) and employees by performing a variety of substantive and coordinative tasks in support of efficient management of the service. Supports the day-to-day operations and performs a variety of substantive and coordinative tasks. Learn more about this agency Responsibilities Duties may include but are not limited to: * Maintains calendars for OES leadership. Which includes schedules meetings, for committees, schedules conference rooms including reserving media, equipment, keys, and other relevant resources.* Ensures that suspense dates for action items are monitored for timely completion of deadlines. Including incoming mail.* Serves as the primary timekeeper for OES. This includes, but not limited to posting leave requests, submitting requests for premium pay, change in tours, etc. Audit timecards prior to certification and explain exceptions to the Chief, Section Chief(s), and/or Supervisors so action is taken as soon as possible.* Creates 2237 transactions for OES's fund control points.* Composes and/or reviews all outgoing correspondence, reports, minutes, etc. for proper format, correct grammatical content, spelling, proper enclosures, proper and complete coordination, and ensures content is in accordance with established policies.* Creates necessary travel arrangements, including ground, and/or air transportation and hotel reservations. Prepares and tracks travel arrangements for OES staff.* Files correspondence, reports, minutes, etc. in a timely manner with no backlog by the end of each week. Maintains an orderly filing system, purging files or preparing new files, as appropriate.* Serves as the alternate Automated Data Processing Applications Coordinator (ADPAC) for OES. Serves as alternate liaison between Organizational Experience Service and OIT for computer software and hardware support.* Assists the Chief and Section Chief(s) in the preparation of required reports, maintains, gathers, and compiles records of organizational and workflow charts, staffing levels, i.e. vacancies and mission and/or function statements.* Submit work order requests, request for supplies, and keys, as requested. Orders and receives supplies for the service.* Incumbent maintains the required documents within the 6-part folders for employees in OES.* Works in conjunction with the facility Records Manager to ensure proper implementation of the records management program within OES. Work Schedule: Monday - Friday; 8:00 a.m. - 4:30 p.m. Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD03942A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Travel Required Not required Supervisory status No Promotion Potential None * Job family (Series) 0303 Miscellaneous Clerk And Assistant * Requirements Help Requirements Conditions of Employment * You must be a U.S. Citizen to apply for this job* Selective Service Registration is required for males born after 12/31/1959* You may be required to serve a probationary period* Subject to background/security investigation* Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/04/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 5 position you must have served 52 weeks at the GS 4. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: * Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Examples of specialized experience would typically include but are not limited to: maintaining calendars for OES leadership which includes schedules meetings, for committees, schedules conference rooms including reserving media, equipment, keys, and other relevant resources; composing and/or reviews all outgoing correspondence, reports, minutes, etc. for proper format, correct grammatical content, spelling, proper enclosures, proper and complete coordination, and ensures content is in accordance with established policies. Serves as the alternate Automated Data Processing Applications Coordinator (ADPAC) for OES; serving as alternate liaison between Organizational Experience Service and OIT for computer software and hardware support. OR,* Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education beyond high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (TRANSCRIPT REQUIRED). OR,* Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience (TRANSCRIPT REQUIRED) You will be rated on the following Competencies for this position: * Clerical* Communications* Learning* Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, San Antonio , Program Support Assistant, Other , San Antonio, Texas

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