Director of Accounts Payable and Purchasing

Company: BCFS
Location: San Antonio
Posted on: June 12, 2021

Job Description:

It's a great feeling to work for a company that does so much good for others around the world!

Company: BCFS

Position: Director of Accounts Payable and Purchasing

Assignment:

Reports to: Executive Vice President Chief Financial Officer

Status: Full time equivalent

Pay Grade:

Education: Bachelor's degree in accounting; Certified Purchasing Manager (CPM) preferred.

Experience: Five (5) plus years of experience in procurement and accounts payable. Experience in nonprofit environment preferred. Experience with audits, understanding of experience with complex accounting, internal controls, financial systems, financials statements and processes. Experience with working with multiple companies and a similar size agency ($300 million plus)

Supervises: Accounts Payable Department

Critical Action Items:

1. Responsible for all aspects of supervising, processing, and managing daily activities for accounts payable functions including but not limited to vendor relations and check disbursements of the BCFS System

2. Prepare authorized checks for mailing and distributions by verifying the accuracy of payment authorizations within the BCFS System to include ensuring verification of proper invoice amounts, past due balances and credit memos, and exemption of sales tax

3. Ensure timely and accurate payment of all check requests, wires, and invoices

4. Resolve and correct coding issues with appropriate personnel in a timely manner, usually withing one business day

5. Responsible for the integrity of the Accounts Payable vendor master files, including proper controls around new vendor setup and maintenance

6. Serve as the ultimate point of escalation for all past due AP, tax, invoice processing/matching, duplicate payment, and vendor dispute issues

7. Responsible for planning and design of Accounts Payable staff to accommodate new volume, changes in technology, and compliance matters

8. Evaluates, recommends, and develops agency-wide policies and procedures for the implementation of standards that represent best methods for purchasing and accounts payable while conforming to state statutes, regulations and laws governing federal grants, cooperative agreements, and federal contracts

9. Analyzes, reviews, and makes recommendations in procurement and accounts payable services, policies, and procedures.

10. Ensures all federal, state, local, and department reports are prepared, maintained, and submitted timely including but not limited to1099 filing with appropriate agencies and tax related matters.

11. Improve AP procedures, processes, and staff productivity by monitoring department metrics against benchmarks and assessment against AP best practices

12. Maintain job manual for position with regular updates to describe processes when substitutions are needed.

13. Manages monthly closing of AP and posting of month-end information and ensures the accuracy of financial statements including timely completion of Account Reconciliations

14. Proactively coordinate with vendors/and program directors to ensure timely receipt of vendor invoices and accrue for any expenses for service rendered/materials received for which invoices have not been received.

15. Ensure all expenses are accounted in the same month, minimize, and eliminate any out of period expenses.

16. Review AP ledger and hold daily or weekly touchpoints with the team to discuss processing metrics, past due vendor accounts/invoices, missed discounts, and recommend process improvement opportunities

17. Conducts periodic training workshops to other departments to promote awareness of requisition system and Pcard reporting.

18. Participates in the year-end closing process by ensuring that year-end processes and procedures are completed to close out procurement relevant documents.

19. Responsible for providing supporting documentation during desk reviews and year end audit.

20. Ability to independently prepare reports, presentations, and correspondence with minimal guidance.

Requirements:

1. Demonstrate understanding of accounting principles, including debits/credits, standard account reconciliations, intercompany transactions, and journal entries

2. Knowledge of 1099 IRS reporting requirements

3. Extensive knowledge of payable management process, including T&E

4. Prior management experience

5. Excellent communication skills, both verbal and written

6. Ability to write procedures, processes, and policies

7. Ability to communicate with all levels with the organization, and vendors

8. Ability to maintain accuracy in very detailed work environment, highly detailed oriented

The BCFS System is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption from the BCFS System as a medical or religious accommodation. This is a condition of employment and all new hires will be responsible for providing proof. Additional information regarding this policy requirement will be provided upon hire.

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It is the policy of BCFS System of Companies and its affiliated organizations to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

Click here to view the "EEO is the law" poster

Keywords: BCFS, San Antonio , Director of Accounts Payable and Purchasing, Other , San Antonio, Texas