Office Administrator

Company: Chenega Corporation
Location: San Antonio
Posted on: June 13, 2021

Job Description:

**Summary****AJANTA CONSULTING, LLC**San Antonio, TXAjanta Consulting, LLC is seeking an experienced Office Administrator who possess excellent organization and communication skills that is proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This role will support and work alongside a talented, humble and incredibly innovative team.The Office Administrator will be responsible for handling a wide range of administrative and executive related tasks who works independently with little or no supervision. The person in this role will manage the day-to-day calendar for multiple leaders and provide overall team support, such as accounting and record keeping as the organization grows in this fast-paced environment.**Responsibilities**+ Assists with initial setup of environment including basic setup, furniture arrangements, and office supply organization.+ Provides administrative support to staff which includes, but are not limited to, calendar management; screen, answer and route incoming calls to appropriate party promptly and efficiently.+ Schedule and organize calendar activities and organize activities such as meetings, travel and office activities.+ Directs visitors by maintaining employee and department directories; giving instructions.+ Manage incoming and outgoing electronic communications+ Maintains safe and clean reception area by complying with procedures, rules, and regulations.+ Enforces security by following set procedures for verifying identity and access, manage the visitor logbook, issue and reconcile visitor badges.+ Provides front desk functions to serve visitors by greeting, welcoming, and directing them appropriately; notifies company/program personnel of visitor arrival and maintains employee and department directories.+ Maintain all general administrative support functions to the office to ensure efficient utilization of time and resources.+ Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.+ Provide administrative support including telephone coverage, copying, faxing, supply control and internal and external communications.+ Manage office inventory including office and bathroom supplies and reordering as necessary or as requested by staff.+ Administer office operations and provide Chenega staff with appropriate documents and records.+ Prepare, assist and manage office wide events, briefings, and VIP visits.+ Assist in the preparation of briefings, program abstracts, summaries and analyses are required as well as standardizing briefing formats, weekly activity reporting and directory structures.+ Assist management team with purchasing cards, coding, expense reporting queries and follow-ups, daily time collection and other ad hoc activities as needed.+ Assist the company Program Controllers with invoice payment and processing as needed.+ Other duties as assigned**Qualifications**+ Associates Degree or 2 years of experience in administration, customer service in professional services or uniformed service; experience with acquisition process and terms.**Knowledge, Skills and Abilities:**+ Exceptional communication skills, both verbal and written with a full mastery of the English language including proper grammar and spelling.+ DOD and/or U.S. Air Force experience preferred+ Qualified to obtain, maintain to Secret clearance, if necessary+ Adept with telephone skills, Microsoft Office, listening, professionalism, customer focus, Organization, Informing Others, Handling Pressure, Task Management.+ Working knowledge of a variety of computer software applications such as Microsoft Word, Excel, Access, PowerPoint, SharePoint and Outlook.+ Basic knowledge of military protocol procedures+ On rare occasions, have the ability to work evenings, weekends or Holidays as required to meet business needs.+ Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.+ Ability to handle multiple assignments concurrently, balancing priorities to meet deadlines.+ Ability to work independently and as a team.+ Present a professional appearance and courteous demeanor necessary during interactions with customers, contractors and vendors.+ Must be able to present professionally to senior leadership and outside clients.+ SharePoint, Deltek, and Smartsheet knowledge a plus.+ Ability to maintain confidentiality and security when dealing with proprietary information and sensitive situations.**Physical Demands:** (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)+ While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.**Executive Order 13495, The Non Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.**

Keywords: Chenega Corporation, San Antonio , Office Administrator, Other , San Antonio, Texas