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Travel and Expenses Associate

Company: Vaco Technology
Location: San Antonio
Posted on: January 15, 2022

Job Description:

Title: Travel and Expenses Lead ReviewerJob Location: San Antonio, TXEquipment Provided: YesJob Type & Hours: (Full-time & M - F, 8-5)Pay: $25/hrBenefits: Health, Dental, 401(k) & moreSupport and maintain the day to day activities of all T&E Expense functions including Help Desk, Travel Reimbursement, Expense Reporting, Receipt Audit, Corporate Cards, and Travel Policy adherence for all entities and locations.Provides assistance to the internal Shared Services and Management staff. Works directly with employees to address complaints, requests and other matters relating to expense reporting. Must be able to answer all questions pertaining to job responsibilities. Must be able to work with Executives or their delegates to support them with any expense reporting issues.Job Responsibilities:

  • Review and approve employee expense reports and ensure adherence to company expense policy and company travel policy
  • Provide Administrator duties for Travel & Expense systems
  • Work with employees to assist with travel coordination, expense report preparation and reconciliation, and policy compliance
  • Provide superior customer service to employees in resolving various issues related to travel arrangements, system, and expense reporting issues
  • Research and communicate with other departments and employees to resolve expense report discrepancies
  • Provide monthly and ad-hoc management reporting on travel & expense, report on key metrics to various levels of management
  • Maintain documents with financial and budgetary data to track travel expenditures
  • Manage credit card program including ensuring users are in compliance with Company policy and sending in monthly expenses timely for month end close
  • Complete corporate purchasing card monthly reconciliation, card issuance, authorization troubleshooting, and ensure card portfolio is up to date
  • Respond timely and professionally to vendor and employee inquires;Assist with month end close tasks as needed
    • Additional ad hoc assignments based on management needs.Qualifications:
      • Bachelor's degree
      • Data manipulation
      • Excel, vlookups, pivot tables
      • 2-4 years of experience in a travel & expense management or related accounting roe
      • Understanding and knowledge of company travel and expense procedures
      • Solid understanding of internal controls surrounding expense reporting
      • Excellent technical, diagnostic, and troubleshooting skills
      • Strong leadership and organizational abilities
      • Willingness to build professional relationships with staff and clients
      • Excellent communication, motivational, and interpersonal skills
      • Project Management Skills
      • Process management
      • Familiarity with PS Exp Mgmt module and PS queries
      • Familiarity with travel & expense policy work Salesforce
      • Analytics & storytelling
      • Tableau
      • Card Mgmt (MCC, Level 3 data)

Keywords: Vaco Technology, San Antonio , Travel and Expenses Associate, Other , San Antonio, Texas

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