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Project Administrator, Remote

Company: J&J Worldwide Services
Location: San Antonio
Posted on: November 26, 2022

Job Description:

DescriptionWorking for J&J Worldwide Services ( J&J )Throughout our 50+ year history in the Government services industry, J&J has demonstrated an unwavering commitment to our people, our customers, and our industry. When coming to work at J&J, you will be joining more than just a company, you will be joining a community that takes great pride in serving the men and women of the U.S. Military and other Government agencies. We believe a healthy work-life balance is an essential component of our employees success and we support our employees participation in important events that occur in their personal lives.OpportunityWe are the best at what we do, and it is because of our employees. We are looking for top performers to help us carry on our legacy of overwhelming success in our industry. J&J prefers to first offer advancement opportunities to existing employees, so high performers are afforded ample opportunity to grow within the organization.General SummaryThis position is with J&Js Engineering Solutions (ENGS), a Strategic Business Unit (SBU). ENGSs core business is providing design-build services for the U.S. Government, primarily fulfilling needs for the Department of Defense (DoD), as a prime contractor, contracted by the U.S. Army Corps of Engineers (USACE).The Project Administrator will support several different Project Managers by remotely easing the burden administrative duties required to successfully manage construction projects for the USACE. A Project Administrator is expected to have a thorough understanding of the documentation required for USACE work.Essential Duties and Responsibilities

  • Coordinate with Project Management to facilitate the preparation of subcontract agreements.
  • Prepare bid letters and proposal documentation.
  • Coordinate and setup conference calls, management meetings, special events and travel arrangements.
  • Assist in the preparation and timely dissemination of company reports and slide presentations.
  • Support in the procurement and maintenance of company equipment, furniture and telecommunications to ensure daily operations continue without interruption.
  • Train and assist other administrative personnel on processes and procedures related to various reports and documents.
  • Ensure subcontractors are billing within complete work and proposal amounts by creating a monthly billing worksheet.
  • Converse with vendors regarding accounts receivables, accounts payable and account management and reconciliation.
  • Arrange for security passes to be issued to proper personnel.
  • Assist with procuring jobsite startup items, such as job trailers, utilities and porta Johns
  • Sort and disseminate documents mailed and electronic.
  • Perform other duties as assigned.Knowledge, Experience and Skill RequirementsEducation:
    • Minimum of Associates Degree in Business or a related field.
    • Significant experience in a similar role would be considered in lieu of degree.Demonstrated ability to:
      • Identify and prioritize essential tasks.
      • Communicate effectively with strong written and verbal communications skills.
      • Develop and maintain positive working relationships with customers and subcontractors.Software proficiency:
        • Microsoft Office 365 suite, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive.
        • Experience working with Procore is a plus but not required.Note: An ideal candidate will be already proficient in each of these. If a successful candidate is not already, they will be expected to achieve full proficiency within three months of employment.Minimum experience:
          • Minimum of five (5) years administrative experience related to government contracts to include basic accounting skills, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.Residence Location and AvailabilityBased on an individuals preference, this position could work:
            • From J&Js global headquarters in J&Js Austin, TX or the Oak Grove, KY office.
            • From another J&J office strategically located near a cluster of work.Note: J&J has active work on five continents. Independent from where employees reside, they must coordinate their work schedules to ensure appropriate support is provided, no matter which time zone their project(s) are located.TravelTravel requirements for the Project Administrator are infrequent but may be necessary to support a jobsite. If required, travel may include visiting an active project sites to work with Project Management staff and/or subcontractors to assist or educate the team in various functions of their affected work.Physical, Environmental and Sensory Requirements
              • Position works primarily in office areas but occasionally on construction jobsites as needed.
              • Physical demands include intermittent sitting, standing, and walking, and occasional bending, reaching, and lifting.
              • Infrequent but potential exposure to elements such as heat, cold, noise, dust, dirt, chemicals, moving machinery, etc., typical of a construction site.This job description is subject to change by the employer as the needs of the employer and requirements of the job change.We maintain a drug-free workplace and perform pre-employment substance abuse testing.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: J&J Worldwide Services, San Antonio , Project Administrator, Remote, Other , San Antonio, Texas

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