Records Clerk
Company: County of Bexar
Location: San Antonio
Posted on: January 27, 2023
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Job Description:
Summary Under direct supervision, is responsible for answering
question in person and via telephone, preparing and imaging legal
documents; performing data entry; preparing copies of official
documents; preparing billing statements; cashiering customer
transactions; processing mail; and performing related duties as
required. Duties and Responsibilities * Answers questions in person
and by telephone, responds to inquiries and refers calls to other
departments as appropriate
* Examines documents to be scanned for legibility and sufficient
recording and indexing information
* Adjusts scanning equipment to correct optical settings for
exposure, density, and resolution
* Scans documents and monitors screen image to ensure proper
recording
* Performs quality assurance on scanned and e-filed documents
* Performs research on active and inactive case files
* Performs data entry to initiate, update, and close case files of
services such as protective and restraining orders, and withholding
orders
* Prepares billing statements for copies and other services
performed for the general public and routes to cashier
* Cashiers receipts and billing statement transactions
* Processes incoming and outgoing mail
* Makes plain, certified, and exemplified copies of legal
documents
* Performs general clerical duties
* Performs related duties as required Minimum Qualifications *
Graduation from High School or General Education Development (GED)
certificate; and two (2) years general office experience;
additional education in a related field may be substituted for
experience
* Knowledge of basic office procedures; and knowledge of alphabetic
and numeric file systems
* Skill in operating a personal computer, imaging equipment, and
basic office equipment
* Ability to accurately enter data; ability to communicate
effectively, both verbally and in writing; ability to deal with
hostile or irrational individuals; ability to understand and follow
verbal and written instructions; ability to effectively respond to
customer inquiries and complaints; ability to establish and
maintain effective working relations with co-workers, other County
employees, attorneys and the general public; ability to accurately
collect cash; ability to perform basic mathematical
calculations
* Acts in the name of the District Clerk and shall perform all
official acts as may be lawfully done and performed by such Clerk
in person, pursuant to Section 51.303 of the Texas Government
Code
* Must be bondable
* Must have legible penmanship
* Must secure and maintain a favorable background investigation by
the District Clerk
* Must clear a pre-employment physical and drug screen
* May be required to work more than 40 hours during the workweek
Working Environment and Physical Demands: * Constantly working in
indoor conditions
* Occasionally moves items weighing up to 10-15 pounds
* Position frequently communicates with others; must be able to
exchange accurate information
* Constantly operates a computer and other office productivity
machinery, such as a calculator, copy machine, and computer
printer
* Position needs to occasionally move about the office
* Must be able to remain in a stationary position Supplemental
Information Workstations with internet access are available, if
needed, to view job postings and apply online at 211 S Flores, San
Antonio, TX 78204, 8am 5pm, Monday through Friday. Phone:
210-335-2545 EQUAL OPPORTUNITY EMPLOYER BexarCounty is an Equal
Opportunity Employer and committed to Workplace Diversity. We are
committed to providing equal opportunity for protected veterans and
individuals with disabilities. Reasonable accommodations may be
made to enableindividualswith disabilities to perform the essential
functions.
Keywords: County of Bexar, San Antonio , Records Clerk, Other , San Antonio, Texas
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