Registrar - Fort Worth

Company: Richard Milburn Academy
Location: San Antonio
Posted on: May 28, 2023

Job Description:

Position:

Registrar

Department:

Campus

Supervisor:

Principal

Salary Range:

Board approved pay scale

Status:

Non-Exempt

Travel:

As Needed

Supervises:

See current RMA Board approved organizational chart

QUALIFICATIONS/ EXPERIENCE REQUIREMENTS:

• High school diploma required, associates degree preferred.
• Previous registrar experience preferred, other secretarial experience may be considered.
• Must have knowledge of MS Word, Excel, and Outlook and a minimum typing speed of 50 words per minute accurately.
• Must have excellent time management and customer service skills.
• Experience in establishing and maintaining comprehensive filing systems, which includes confidential information and a combination of skills to include record keeping and operating office equipment.
• Ability to independently prioritize and to function accurately and smoothly under
• Ability to maintain confidentiality regarding student and staff situations and sensitive
• school and district information.
• Must be willing to attend training throughout the school year at the Regional Service Center or at another RMA campus, if requested to do so.
• Proven ability to work in a polite and friendly manner and relate to a variety of constituencies, including, but not limited to administrators, parents, teachers, students, other school staff, and school visitors.
• Must have proper, positive, and professional communication skills. This includes
• excellent verbal and written communication skills.
• Possesses excellent organizational skills.
• Such alternatives to the above qualifications as the district may find appropriate and acceptable.
  ESSENTIAL PERFORMANCE RESPONSIBILITIES:
  
  • Greets parents and students and assists in the completion of all required enrollment documentation.
  • Determines CIDOR/Proof of residency.
  • Enters TREX for all incoming students, and fulfills TREX requests for withdrawn students.
  • Enrolls students and accurately enters demographics in student data system in a timely manner.
  • Scans all related student documents in to student data system.
  • Issues preliminary student schedule.
  • Enters all schedules provided by counselor.
  • Secures proper documentation for withdraws and enters data in to student data system.
  • Follows up on leavers and documents proper leaver codes.
  • Notifies student/teachers/Diags/LSSP's of student schedule changes in a timely manner.
  • Accurately enters transfer credits in a timely manner.
  • Enters student coding such as special education, ESL, 504, at risk, and economically disadvantaged as directed and in a timely manner.
  • Enters health records in a timely manner.
  • Runs reports cards, progress reports, course completions, and assists with grades management as directed.
  • Places and receives telephone calls, fields questions and records accurate messages.
  • Greets students, parents, staff, and visitors in a pleasant and professional manner. This also includes; being open and respectful regarding all requests from staff, parents, students, and other stakeholders as needed.
  • Compiles operational statistics and other data as assigned.
  • Produce and submit internal reports, as assigned by the School Director and Executive Director of Instructional Operations in a timely manner.
  • Performs such other tasks and assumes such responsibilities as the School Director may from time to time assign or delegate.
  • Preparing and sending correspondence to parents as directed by the School Director.
  • Prepares and provides the Executive Director of Instructional Operations with accurate and timely reports as directed.
    NORMAL WORKING HOURS AND DAYS:
    
    • Monday through Friday, during normal business hours.
      GENERAL INFORMATION: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
      
      This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
      
      A review of this position has excluded the marginal functions of the position that are incident to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimal levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
      
      AMERICANS WITH DISABILITY SPECIFICATIONS:
      
      Physical Demands
      
      The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
      
      Work Environment
      
      Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.
      
      EVALUATION:
      
      Performance of this job will be evaluated in accordance with procedures established by the
      
      district on the evaluation of support personnel

Keywords: Richard Milburn Academy, San Antonio , Registrar - Fort Worth, Other , San Antonio, Texas