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Events Coordinator (Part Time) - Library

Company: The University of Texas at San Antonio
Location: San Antonio
Posted on: February 7, 2024

Job Description:



Events Coordinator (Part Time) - Library

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11424
Full/Part Time: Part Time

Org Marketing Statement

The University of Texas at San Antonio, a Hispanic Serving Institution situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to promoting access for all. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

With more than 34,000 students, UTSA is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more , on or on , , , or .

Posting End Date: Applications will be accepted through 11:59 PM CDT on 02/23/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $15,600-$19,000 annualized, based on 20 hours per week. Commensurate with education, experience and qualifications.

Hours: 20 hours per week, non-exempt. Typical shift is Monday-Friday, 4 hours per day.

Required Application Materials:

  • Resume is required.
  • Cover Letter is preferred




    Essential Functions

    Summary

    Function: To assist with the planning and coordination of support operations for the Library and Faculty Center.

    Scope: Responsible for scheduling and supervision of events and coordinating technical, physical and other required support.



    Duties

    Typical:
  • Assists in planning and scheduling university events to include coordination/procuring of location, facilities, technical services, supplies, marketing, publicity, and personnel.
  • Ensures sufficient support personnel are available and scheduled accordingly.
  • Supervise student employees in their roles supporting events, setup of facilities, routine care of spaces, and technical support.
  • Contacts internal and external participants and agencies to assist with coordination of internal and co-sponsored events.
  • Communicates in person and in written formats, information regarding facility use, program operations, A/V and technological support, and University policies, regulations and procedures to customers and the University community.
  • Provides administrative assistance to support the Events Manager and in support of the various events.
  • Provides technical and audio-visual assistance as required.
  • Assists in training personnel and student employees in support of operations and events.
  • Provide on-site event assistance as needed.
  • Performs other duties as assigned.
    Periodic:
  • Assists with the coordination of financial transactions, including budget tracking.
  • Participates in special meetings.






    Required Qualifications
    • Associate's Degree or 60 earned college credit hours from an accredited institution and two years of experience in events planning and management. Additional experience may substitute for education on a one year for one year basis.
    • Proficiency in the use of English Grammar and spelling.
    • Microsoft Office software: proficiency in use of Outlook and Word.
    • General knowledge of sound and lighting systems and other applicable equipment.
    • Personal computers, events management software and standard office equipment.





      Preferred Qualifications
      • Bachelor's Degree in a related field from an accredited institution.




        Additional Information
        • UTSA is a tobacco free campus.
        • This is a security sensitive position. Employment is contingent upon a successful background check.
        • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
          Working Conditions
          • Occasional evening and weekend hours.


            This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

            Equal Employment Opportunity

            As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


            To view the full job posting and apply for this position, go to


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Keywords: The University of Texas at San Antonio, San Antonio , Events Coordinator (Part Time) - Library, Other , San Antonio, Texas

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