Purchasing Agent

Company: County of York
Location: Yorktown
Posted on: May 28, 2023

Job Description:

Description *Cover Letter Required* Responsible and accountable for the administration and supervision of the Purchasing Division. Manages and supervises staff of professional, fiscal, and administrative support personnel; directs and provides guidance with questions and problems; ensures staff has necessary resources to do their jobs effectively. Personally performs professional purchasing work. Plans, develops, and implements policies and procedures for negotiating and entering into contracts to procure services, including professional and construction, supplies and equipment for County and School departments at prices and quality standards that best benefit the County. Prepares, reviews, and evaluates vendors' proposals to determine compliance with stated specifications and conditions; negotiates and enters into contracts to procure services, supplies and equipment for County and School departments at prices and quality standards that best benefit the County. Performs administrative work to include budget preparation and approving leave and time records. Minimum Qualifications Any combination of education and experience equivalent to a bachelor's degree in business or public administration, or a related field, and 5 to 7 years of progressively responsible experience in governmental purchasing, with 3 years of supervisory experience.Procurement certification from a nationally recognized professional organization, with emphasis in public sector purchasing preferred.Experience with Enterprise Resource Planning and/or automated procurement software is preferred. Certification as CPPO (Certified Public Purchasing Officer) or CPPB (Certified Public Purchasing Buyer) from the National Institute of Governmental Purchasing is preferred. Comprehensive knowledge of laws pertaining to public purchasing, as well as knowledge of accepted purchasing principles and practices required. Must have excellent written and oral communication skills and have the ability to develop and maintain effective working relationships. Personal computer experience using Microsoft Office software required. Experience using Tyler Munis financial reporting software, and content management system (CMS) software to update websites desired. Possession of a valid driver's license issued by the Commonwealth of Virginia with satisfactory driving record. Supplemental Information This position is considered an Essential Position (County designation as ALPHA) which requires the employee to report to work during inclement and extreme weather conditions, often outside normally scheduled work hours, or as notified by a supervisor. Physical Demands Must be physically able to operate a variety of automated office machines which include a typewriter, calculator, computer, copier, etc. There is occasional walking to and from offices, intermittent stooping and bending at files, or when working with excess items. Most of the work is done while sitting at a desk or in front of a computer.For a more detailed description: View Document The County of York offers a comprehensive benefit package for full-time employees to include medical and dental insurance, health savings accounts, VRS retirement, group life insurance, deferred compensation, flexible spending accounts, employee assistance program, paid holidays and paid leave. 01 PLEASE NOTE: A COVER LETTER MUST BE ATTACHED TO THIS APPLICATION. IF YOU NEED TO RETURN TO YOUR APPLICATION AT THIS TIME TO UPLOAD ANY MISSING ATTACHMENTS, PLEASE CLICK ON STEP 1 AT THE TOP ENTITLED "JOB APPLICATION" AND GO TO THE ATTACHMENTS SECTION OF YOUR APPLICATION AT THE BOTTOM RIGHT. Have you attached a cover letter? Yes No 02 Which best describes your level of education? No Diploma High School/GED Some College Associate's Degree Bachelor's Degree Master's Degree or higher 03 Type in your major field of study in which you received your degree. If you have not received a degree, type in "None" 04 What purchasing certification(s) do you currently hold? (List all that apply) 05 How many years of experience do you have writing purchasing procedures? None Less than 3 years 3 to 4 years 5 to 7 years More than 7 years 06 Which of the following best describes your experience writing formal solicitations? No Experience Some Experience Experienced Expert 07 Provide examples or describe your experience in preparing and administering solicitations for: construction services; technology hardware, software, and services; public safety products and equipment; vehicle purchases; finance and human resources services; purchases for a school division; and purchases for social services. If you do not have this experience, type "N/A". 08 Which construction source selection method(s) have you used (Check all that apply) Design - Bid - Build Design - Build Construction Manager at Risk 09 Which of the following best describes your experience with federal /state grant projects solicitations? No Experience Some Experience Experienced Expert 10 Give an example or describe your experience with a recent federal /state grant solicitation and your level of involvement in the process. If you do not have this experience, type "N/A". 11 Which of the following best describes your experience with VDOT solicitations? No Experience Some Experience Experienced Expert 12 Give an example or describe your experience with a recent VDOT solicitation and your level of involvement in the process. If you do not have this experience, type "N/A". 13 Which of the following best describes your level of experience implementing purchasing software systems? No Experience Some Experience Experienced Expert 14 What purchasing software system(s) do you have experience with? 15 How many years of experience do you have supervising and directing the work of others? None Less than 3 years 3 to 4 years 5 to 7 years More than 7 years 16 Which of the following best describes your level of experience in training employees or personnel in purchasing policies and procedures? No Experience Some Experience Experienced Expert 17 Give an example or describe a recent training experience you conducted. If you do not have this experience, type "N/A". 18 How many years of experience do you have preparing and presenting information to boards or higher authorities? None Less than 3 years 3 to 4 years 5 to 7 years More than 7 years 19 Describe a recent presentation you gave to a board or higher authority. If you do not have this experience, type "N/A". 20 In your current or previous employment, what involvement did you have with the entity's legal department? None Occasionally Frequently Always 21 What was the nature of the interactions with your entity's legal department. If none, type "N/A". 22 What involvement, if any, have you had in addressing a vendor protest? How was it resolved? If none, type "N/A". 23 Do you have a valid driver's license? Yes No 24 If selected for this position, you will be considered an essential employee (County designation as ALPHA) and will be required to report to work during inclement and extreme weather conditions, often outside normally scheduled work hours. Are you able to comply with these provisions? Yes No 25 Were you encouraged to apply for this particular position by a current York County government employee? If so, please write their full name and the department or division they work in below. Otherwise, write N/A. 26 Are you a current York County government employee? (This does not include the employment with the Offices of General District Court, York-Poquoson Social Services, Colonial Behavioral Health, or York County Schools) Yes No Required Question PDN-990d1923-a066-451f-aa93-1b408f19bd3b

Keywords: County of York, San Antonio , Purchasing Agent, Sales , Yorktown, Texas