Executive Sales Administrative Assistant
Company: W.W. Grainger
Location: San Antonio
Posted on: June 15, 2019
Grainger is a broad line, business-to-business distributor of
maintenance, repair and operating (MRO) supplies and other related
products and services. More than 3.2 million businesses and
institutions worldwide rely on Grainger for products such as safety
gloves, ladders, motors and janitorial supplies, along with
services like inventory management and technical support. These
customers represent a broad collection of industries including
commercial, government, healthcare and manufacturing. They place
orders online, on mobile devices, through sales representatives,
over the phone and at local branches. Approximately 5,000 suppliers
provide Grainger with more than 1.6 million products stocked in
Grainger's distribution centers and branches worldwide.
The FVP of Sales is a strategic leader who is in need of an
Executive Assistant who is a business partner with excellent
organizational skills who can proactively identify opportunities
and offer solutions. The ideal candidate will enjoy managing
multiple priorities and problem solving to ensure the VP
successfully meets the needs of the business.
--- Works under minimal direction, performing most duties following
a broad framework of policy, procedure and the executive's
--- Schedule meetings, conference rooms and make travel
arrangements as needed. This includes overseeing the executive's
calendar and scheduling appointments by balancing priorities and
effectively negotiating with internal resources. Anticipate and
prepare materials needed by executive for meetings and telephone
--- Respond to requests (phone, e-mail, in-person requests, etc.)
by gathering and providing information, referring non-routine calls
to appropriate staff.
--- Locate and gather highly confidential and sensitive information
from the appropriate source to assist in resolving business
--- Compose, modify, and proofread correspondence, reports or
presentations/newsletters from general instruction or based on
special knowledge of the area and Company.
--- Proactively develop relationships with key internal/external
client contacts, gaining recognition as a team resource.
--- Coach, lead and assist other assistants on the team, as needed,
to provide support to the executive team.
--- Help with project plans for small project teams, in local and
virtual team settings
--- Effectively manage conflicting priorities. This involves
organizing workflow and teaming with colleagues to accomplish tasks
and balance workloads
--- Develop and demonstrate a solid working knowledge of the
business's structure, tools, policies and procedures and key
--- Deal with a diverse group of internal and external contacts to
relay executive's instructions, gather information or handle
non-routine situations. Follow up with executive staff on
items/issues to ensure executive is aware of status.
High School diploma or equivalent experience. Bachelor degree
--- 10% travel is required.
--- Previous experience supporting a Sales Executive is
--- Possess a detailed knowledge of business operations,
organizations and relationships involved at top management levels.
Demonstrate a thorough understanding of department and appropriate
Company policies, procedures and operations.
--- Ability to type 50 WPM and proficiently use Microsoft Office:
Word, Excel, PowerPoint. Learn and use other software as
--- Convey essential information clearly and concisely, both in
writing and verbally.
--- Use active listening skills while sharing information.
--- Understand audience and ensures content and method of
communication is relevant.
--- Demonstrate ability to handle multiple projects and priorities
yet be responsive to changes in those priorities.
--- Demonstrate effective analytical skills to handle complex
administrative details and to determine best approach/action to use
in non-routine situations.
Grainger is an Equal Opportunity Workplace and an Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or protected veteran status.
Keywords: W.W. Grainger, San Antonio , Executive Sales Administrative Assistant, Sales , San Antonio, Texas
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